Client Case Study

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Transforming Efficiency and Security for an Engineering Firm

Discover how we empowered an engineering firm of over 100 employees by revolutionizing their workflow and enhancing security. Through architecting and implementing a collaborative cloud solution tailored for large design files, we eliminated the inefficiencies of using external hard drives and avoided the high costs of an expensive virtual machine solution recommended by their current provider. Our approach not only saved hours of productivity but also ensured that all files are up-to-date and securely backed up. Experience the true ROI of a quality managed IT services partner.

Engineering Firm Case Study Cover Page

Background

In the ever-evolving world of business, companies continually face new challenges that demand innovative solutions. Much of the professional services world quickly pivoted to working from anywhere over the past few years with cloud-based file services like OneDrive, SharePoint, and Dropbox. However, AEC (Architecture, Engineering, Construction) firms, whose large design files cannot adequately be served via traditional cloud-file offerings, were left behind. This is where Anderson Technologies stepped in to revolutionize business operations—overcoming technology hurdles and empowering an engineering firm of over 100 employees and growing. 

Challenge

The engineering firm faced significant inefficiencies due to their reliance on external hard drives for managing large design files since cloud storage like SharePoint or Dropbox proved inadequate. Their then-current IT provider recommended an expensive virtual machine solution, which was not only costly but also failed to address the core issues of workflow inefficiency and security. The firm needed a solution that could streamline their operations, enhance security, and provide a cost-effective alternative to the proposed virtual infrastructure investment. 

Moving Mountains for our Clients

Solution

Anderson Technologies first approached the problem by analyzing the engineering firm’s current solutions and investigating the recommendation from their then-current provider. Our team scrutinized the inefficiencies and security issues associated with their reliance on external hard drives and the proposed virtual machine solution. Following this, our consultants developed a detailed white paper that outlined a variety of strategies to tackle the problem and presented the findings to the firm’s leadership team. This comprehensive document included analyses on cost, efficiency, and how well each solution would meet their needs, providing them with a clear and informed path forward. 

Ultimately, Anderson Technologies architected and implemented a collaborative cloud solution tailored specifically for large design files. This solution eliminated the  external hard drives roulette and avoided the high costs associated with the virtual machine solution. By leveraging cloud technology, we ensured that all files were up-to-date and securely backed up, providing the firm with a seamless and efficient workflow. 

The solution offered several unique features: 

  • Granular Permissions

    The ability to configure detailed access permissions ensured that only authorized personnel could access sensitive files.

  • Real-Time Collaboration

    Employees could work on the same files simultaneously from anywhere, enhancing teamwork and reducing delays—something that had been impossible until implementation.

  • Advanced Threat Management

    The solution included robust security measures to detect and mitigate internal and external threats.

  • Data Lifecycle Management

    Efficient management of large data volumes, including automated retention, deletion, and archiving policies. 

Results

Implementation of the cloud solution resulted in significant improvements in productivity and security. The firm saved hours weekly, as employees no longer had to deal with the cumbersome process of managing external hard drives. Additionally, the cloud solution provided a secure environment for storing and accessing large design files, ensuring that all data was protected and easily accessible.

According to industry statistics, businesses that adopt efficient work solutions like this can see a return on investment (ROI) in unexpected ways. A report by McKinsey highlighted that companies leveraging advanced IT solutions can reduce IT costs by up to 30% and increase productivity by 20%.

Companies leveraging advanced IT solutions can reduce IT costs by up to 30% and increase productivity by 20%

Long-Term Benefits

The long-term benefits of implementing this cloud solution extend beyond immediate productivity gains and cost savings. By adopting a scalable and secure cloud infrastructure, the engineering firm is well-positioned to adapt to future technological advancements and business growth. The solution’s robust security measures ensure ongoing protection against evolving cyber threats, while the real-time collaboration features foster a culture of teamwork and innovation. Additionally, the firm’s ability to manage and access large design files seamlessly from any location enhances flexibility and supports hybrid remote work initiatives, which are increasingly important in today’s dynamic work environment. 

Outcome

The true ROI of partnering with an experienced managed IT services provider like Anderson Technologies was evident in the enhanced workflow efficiency and improved security for the engineering firm. By addressing the unique challenges faced by AEC firms, we were able to deliver a solution that not only met but exceeded the firm’s expectations. This drives home the importance of tailored IT solutions in driving business success.  Anderson Technologies’ commitment to empowering clients through innovative technology solutions sets us apart. 

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Ready to revolutionize your workflow and enhance your firm’s security? Discover the true ROI of partnering with an experienced managed IT services provider. Contact Anderson Technologies today to learn how we can tailor a solution to meet your unique needs and drive your business success.